Assistant Community Association Manager (ACAM)

Assistant Community Association Manager (ACAM)

Granite Peak Management
150 Alpine Meadows Road #1
(530) 448-8111
About Granite Peak Management

This position is responsible for:

  • managing administrative aspects of multiple Associations (with assistance from CAM team members)
  • assisting Accounting team with AP and monthly reporting for HOA’s
  • coordinating with Property Managers on routine and ongoing projects
  • communicating needs and information among Managers, homeowners, and vendors
  • ensuring information is up to date and accurate
  • performing a wide variety of administrative services


ACAM Key responsibilities include (with assistance from CAM team members):


  • Able to perform some accounting functions, assist with preparation of reports and distribution of monthly accounting reports to various HOA’s
  • Able to schedule tasks and projects to be completed in a timely and organized manner
  • Able to understand complex HOA issues and to determine when to escalate an issue to the appropriate CAM or other manager
  • Able to be a key communicator with the HOA boards, members, vendors, internal Maintenance Department, internal Accounting Department. Distributes all Community Association communications in the most efficient manner.
  • Ability to read and understand the basics of HOA contracts. Able to accurately research and quote contract terms if there are questions about services


Accounting Key Responsibilities include:


  • Processing HOA Accounts Payable including coding routine invoices (may change to SmartBill later)
  • Posting monthly financials on AppFolio in Board Member Shared Documents section and e-mailing Board Members when monthly financials are available
  • Preparing Financial Variance reports for quarterly board meetings
  • Assisting with communicating with vendors on payment timing or getting copies of invoices
  • Performing other duties as may be assigned


Administrative Key Responsibilities include:

  • Able to physically drive to HOA’s to conduct onsite inspections, either solo or in conjunction with a CAM
  • In conjunction with the CAM’s, prepare and send meeting notices and other correspondence to homeowners and Board members
  • Checking AppFolio calendars weekly for upcoming projects and board meetings
  • Preparing Board Packets in advance of Board Meetings, including:
    • Past meeting minutes for approval
    • Most recent financials and variance reports
    • Manager report template
    • Future meeting dates
    • Any available exhibits/attachments for discussion
  • Attending board meetings to record Action Items and, when required, official meeting minutes using GPM templates-requires a flexible schedule with evening and weekend meetings
  • Assisting HOA coordinator in organizing files and folders with GPM system and AppFolio following the basic template of file organization
  • Directing Owner and Customer inquiries to the proper entities, following up to ensure issues are handled in a timely and effective manner
  • Performing other duties as may be assigned


Benefits for full-time positions include:

  • Medical, dental and vision insurance
  • Paid time off
  • 401k with company match
  • Career advancement opportunities in a growing Tahoe-based company
  • Ski pass reimbursement

Please apply online.


Pay Range: $29.00 To 34.00 Hourly

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