Accounting Payroll Clerk

Accounting Payroll Clerk

  • Full Time
  • Full time / Seasonal
  • Part Time
  • Year Round Benefited
  • Olympic Valley, CA
PlumpJack Inn
1920 Squaw Valley Rd
(530) 583-1576
About PlumpJack Inn

The Accounting Payroll Clerk position requires a strong focus on providing outstanding service, experience with a variety of accounting and human resource activities, and the ability to represent and support the company’s goals and values. The scope of responsibilities for this position includes Accounting & HR Information System (HRIS) data entry and reporting, invoices, record keeping, new hire on-boarding, employee recognition programs, company events and quarterly safety programs, and employee support.

ACCOUNTING ESSENTIAL FUNCTIONS:

Cashier Duties:
• Preparation of the daily miscellaneous deposit for the Hotel.
• Assist in Audit of individual Cashier Banks and Operating businesses cash on hand.
• Assist in Reconciliation & follow-up of over/short conditions
Accounts Payable Processing:
•  Processing of incoming mail
•  Invoice out for approval routing & follow-up
•  Coding & Posting of Invoices
•  AP Check Issuance
•  Vendor Inquiry & follow-up
•  Vendor Statement Reconciliation

PAYROLL AND HR ESSENTIAL FUNCTIONS:

HRIS, Reporting and Administration:
•Responsible for timely and accurate data entry and maintenance of HRIS; new hires, rehires, status changes, wage changes, benefits and terminations.
•Partners closely with Assistant Controller | HR Manager to coordinate flow of paperwork to meet payroll deadlines.
•Create and maintain employee files.
•Run monthly reports
•Responds to employment verification requests.
•Maintains accurate and current I-9 files and tracks re-verification dates.
•Maintains accurate and current employee files
New Hire Orientation & On-boarding in Partnership with Assistant Controller | HR Manager
•Coordination of new employee’s on-boarding including execution of new hire paperwork, collection of all documentation and assist in coordination of specialized training as required for various positions.
•Manage all required documents for various positions (food safety certification, etc.) and ensure all employees are compliant with updated records on an on-going basis.
•Assist with the scheduling, preparation and execution of new hire orientations

QUALIFICATIONS: 
• Bachelor’s degree or equivalent
• 1-3 years of Human Resources experience
• Working knowledge of CA compliance
• Moderate level of proficiency in Microsoft Word and Excel required.
• Moderate level of proficiency in ADP PC Payroll for Windows a plus.

REQUIRED COMPETENCIES:
• Extremely detail oriented and organized
• Strong follow-up initiative
• Excellent customer service skills
• Strong organizational, problem-solving, analytical skills
• Demonstrates professionalism, confidentiality and diplomacy, and has the ability to serve a wide range of employees with equity, fairness, and tact
• Good judgment, versatility, flexibility
• Excellent verbal and written communication skills
• Excellent interpersonal skills and abilities
• Outstanding computer skills with MS Office Suite (Word, Excel, PowerPoint and Otlook).
• Proficient with ACCOUNTING and HRIS data entry, maintenance, and reporting
• Ability to coordinate a variety of activities simultaneously and prioritize work to meet deadlines
• Ability to maintain discretion and confidentiality involving sensitive matters
• Understands and supports the company’s commitment to established safety policies and procedures
• The ability to communicate clearly with peers, and supervisors.
• Ability to work productively and independently with little supervision
• Ability to coordinate a variety of activities simultaneously and prioritize work to meet deadlines
• Ability to interact with all levels of staff and management
• Excellent written and verbal communication skills are a must
• Must have good judgment, versatility, flexibility
• Must be able to maintain composure and accurately complete tasks and deadlines under pressure and with interruptions
• English fluency required, Spanish fluency a plus
•  Sitting at desk approximately 80% of shift
•  Ability to work on/through computer approximately 90% of shift
•  Ability to use and communicate on telephones, daily
•  Occasionally required to handle and move objects weighing up to 25 lbs. over short distances

PLUMPJACK’S VALUES:

At PlumpJack, we believe in three core business principles:

• Honesty: living the truth and acting with integrity
• Approachability: being welcoming, genuine and unpretentious
• Passion: having enthusiasm for all that we do

This philosophy guides our team at every level and helps us deliver exceptional service, whether it’s helping a customer pick the perfect bottle of wine, making guests feel welcome at one of our restaurants, or in creating and supporting the brand behind the business.

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